THE EARTH PRIZE
OFFICIAL RULES


1. GLOSSARY OF TERMS

2. ELIGIBILITY

3. TIMING AND STRUCTURE

4. PARTICIPATION GUIDELINES

5. SUBMISSION AND EVALUATION PROCESS

6. SCORING

7. PRIZES AND RECOGNITION

8. PUBLICITY

9. GENERAL CONDITIONS

10. PROTECTION OF PERSONAL DATA

11. CODE OF CONDUCT

12. LIMITATIONS OF LIABILITY

13. THE EARTH FOUNDATION ERRORS

14. WINNER LIST

15. PETITIONING

16. DISQUALIFICATION

17. MEDIA


1. Glossary of Terms

Final Idea: One of the submissions required in The Earth Prize Finalists Phase. This is a revised version of the Fresh Idea submitted in the previous phase of the competition. It provides a more detailed description of the team’s proposed solution and contains three (3) additional elements that the Participants are required to fill out.

Final Idea Canvas: An extended version of the Fresh Idea Canvas: a fill-in template divided into eleven (11) different sections where The Earth Prize Participants can provide an overview of their Final Idea in a very visually clear way.

Fresh Idea: One of the two submissions required in The Earth Prize Submissions Phase. This is an extended version of the Fresh Idea Canvas, where Participants are required to provide a more detailed description of their proposed solution by elaborating on each of the eight (8) building blocks of the Canvas.

Participant: Student between the ages of 13 and 19 officially registered for The Earth Prize.

Personal Data: Any information relating to an identified or identifiable natural person (or legal person, where the applicable data protection law so provides); an identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identifier, such as name, an identification number, location data or an online identifier.

Petition: A formal written request, signed by all members of a team and their Supervisor, appealing a decision made by the Adjudicating Panel during The Earth Prize competition.

Secondary Education Level: Any stage after primary education and before tertiary education.

Social Media Engagement Campaign: One of the elements of the Finalists Phase, during which teams are encouraged to create social media content to be shared through The Earth Prize social media channels, with the aim of raising awareness about their Final Idea.

Successfully submitted submission: Any submission to The Earth Prize made during any of the competition’s phases that has met the baseline requirements to be accepted for consideration by The Earth Foundation team and or The Earth Prize Adjudicating Panel.

Team: Any individual Participant or group of up to five (5) Participants registered together for The Earth Prize competition.

Tertiary Education Level: “Higher education”; also called “post-secondary education” at colleges and universities.

The Earth Foundation: The Swiss not-for-profit organization in charge of planning and executing The Earth Prize.

The Earth Foundation Alumni Association: A platform connecting past and present The Earth Prize Participants with other individuals within The Earth Foundation network and whose goal is to strengthen ties among its members, offering them support through access to educational content, mentorship, social events, and professional opportunities.

The Earth Prize Code of Conduct: A document that sets out the rules of behavior for all individuals participating in The Earth Prize.

The Earth Prize Adjudicating Panel: A group of world-renowned experts who will be in charge of judging Participants’ submissions to The Earth Prize competition and determining The Earth Prize Finalists, The Earth Prize Winner, and the three The Earth Prize Runners-up.

The Earth Prize Ambassador: An inspiring individual with a strong interest in environmental sustainability and young people, who will accompany The Earth Prize Finalists throughout their Social Media Engagement Campaign, helping them raise awareness about their projects and increase their potential for impact.

The Earth Prize Canvas: A fill-in template where the The Earth Prize Participants can provide an overview of their Fresh Idea in a very clear and visual way.

The Earth Prize Ceremony: A live, virtual ceremony held on March 26th, 2022 where The Earth Prize Winner and Runners-up, as well as The Earth Prize Mentor of the Year and Educator of the Year, will be announced.

The Earth Prize Code of Conduct: A document that sets out the rules of behavior for all individuals participating in The Earth Prize.

The Earth Prize Educator of the Year: A teacher and or educator who has made an outstanding contribution to education during The Earth Prize competition, as determined by The Earth Foundation’s Advisor, Mario Salomone.

The Earth Prize Mentor: A university student passionate about sustainability and entrepreneurship tasked with answering The Earth Prize Participants’ questions on The Earth Prize online platform and providing advice and support on Participants’ submissions.

The Earth Prize Mentor of the Year: The most engaged Mentor in The Earth Prize competition, as voted by The Earth Prize Participants.

The Earth Prize Official Rules: This document, which establishes and details the regulations governing all aspects of The Earth Prize.

The Earth Prize Participant Submission Guidelines: A document detailing the required submissions for The Earth Prize Participants at each stage of the competition.

The Earth Prize Scholar: The Earth Prize Participant whose submission has reached outstanding standards according to the evaluation criteria set by The Earth Foundation team.


2. Eligibility

Ages: The Earth Prize is open to all students worldwide between and including the ages of 13 and 19 years. To participate students must be 13 by the time they register, and no older than 19 by March 26th, 2022.

Education level: The Earth Prize is open to all students in the secondary education level and is not open to tertiary education students. Eligible institutions are educational institutions or educational programs.

Geography: Participants are accepted from anywhere in the world. There are no geographic restrictions.

Language: All registration and submission information must be in English.

Teams: Each Participant can be an individual student or a team of up to five (5) students collaborating on a submission. Participants from different classes and grades are welcome to form a team as long as they attend the same institution.

Adult Supervisor: Participants must have an assigned adult Supervisor for their team in order to register for The Earth Prize. Valid Supervisors include but are not limited to teachers or school administrators. If Participants have been signed up through an educational program, valid Supervisors can include program coordinators or educators. If an individual or a group of homeschooled students wishes to participate, a parent may serve as Supervisor. In either case, an official document certifying the Supervisor’s role as a teacher or the student’s authorized homeschooling status will be requested during registration.

Participation: Past Participants are welcome to register for The Earth Prize again, as long as they meet the eligibility criteria and present a different project. Projects submitted to The Earth Prize in a prior year and have been selected as The Earth Prize Winners or Runners-up will not be accepted.

Scope of Submissions: Submissions to The Earth Prize are expected to propose solutions aimed at accelerating positive change towards environmental sustainability. The Earth Prize will consider a wide range of solutions: local, national as well as global ones; new ideas with implementation potential as well as existing student projects; products, organizations, enterprises, as well as campaigns.


3. Timing and Structure

The Earth Prize is a multi-phase competition:


3.1 Registration Phase (1st December at 00h01 CET – 30th November 2021 at 23H59 CET)

  • Supervisors to sign-up with individual Participant or teams
  • Participants have access to online mentoring and learning materials
  • Participants submit their Problem Definition and Team Motivation Letter

3.2 Submissions Phase (1st December 2021 at 00h01 CET – 31st January 2022 at 23h59 CET)

  • Participants submit their Fresh Idea Canvas and Fresh Ideas

3.3 The Earth Prize Scholars Announcement ( 7th February 2022 - 13th February 2022)

  • The Earth Prize Scholars are announced

3.4 Finalists Phase (14th February – 11th March 2022)

  • Top ten (10) teams are selected from The Earth Prize Scholars and announced
  • Finalists submit their Final Idea Canvas, Final Idea, Video, and Social Media Engagement Campaign
  • Finalists participate in a team presentation to the Adjudicating Panel with a live Q&A

3.5 The Earth Prize Ceremony (Saturday, 26th March 2022)

  • The Earth Prize Winner and three (3) Runners-up are announced
  • The Earth Prize Mentor and Educator of the Year are announced

4. Participation Guidelines

4.1 Cost

Registration for The Earth Prize is free of charge. No purchase is necessary to enter or to win. Participants will never be asked to make any payment at any stage of the competition.


4.2 Withdrawal

  • Individual Participants or team members as well as entire teams are allowed to withdraw from The Earth Prize at any point in time without consequences. However, in such an event, the Participant(s) will no longer have access to The Earth Prize platforms. Participants who withdraw from the competition once they have already been recognized with The Earth Prize Scholars distinction or The Earth Prize Finalist distinction may keep their distinctions and still have access to The Earth Foundation Alumni Association network.
  • Once the Registration Phase has ended, no new team nor Participants will be allowed to join an existing team or replace another team member.
  • A team Supervisor can decide to remove a member from the team, if (s)he or they deem(s) it necessary.

4.3 Role of the Team Supervisors

Team Supervisors are not considered part of the team, and they are expected to serve as team facilitators only. Their duties will be limited to:

  • Helping Participants learn to navigate The Earth Prize Online Platforms;
  • Creating Participant teams in The Earth Prize Submissions Portal;
  • Providing Participants with further academic guidance on the online learning material, if necessary; and
  • reviewing and signing- off on the Participants' submission.

Teachers serving as Supervisors are encouraged but not required to integrate the online learning material into their own course. Team Supervisors are not required to dedicate a set amount of time per week to The Earth Prize either; however, they are encouraged to do so. Supervisors are not permitted to sign-off on work that is not the original work of a team. Any work or project submitted must be the sole work of a team. Any work that has been copied, forged and or lifted, and submitted as original work, will lead to the automatic disqualification of the team. The Supervisors of Finalist teams might be required to perform additional duties related to the supervision of team members during their participation in the Finalist Phase of the competition.


4.4 Conflict of Interest

To avoid conflicts of interest, no employee or contractor of, or individual affiliated to, The Earth Foundation, nor any of their relatives or close friends, are allowed to participate in The Earth Prize.


5. Submission and Evaluation Process

5.1 Registration Phase (1st September at 00h01 CET – 30th November 2021, at 23h59 CET)

Participants and Supervisors (teachers) are required to register for The Earth Prize using the online platform (www.theearthprize.org) by providing the following information:

  • Name and email of the Participant
  • Name and email of the Supervisor
  • Date of birth (Participants only)
  • School or Organization name and address
  • City/Country
  • Parent’s or legal guardian’s email address (Participants only)

For the registration to be approved, each Participant is required to provide the email address of their Supervisor, who will need to register on the platform too. The Earth Foundation will also notify each Participant’s parent or legal guardian that their child has registered for the competition.

Participants under 18 or under the legal age of consent in their jurisdiction will need the approval of a parent or legal guardian in order to register or participate in The Earth Prize.

5.1.1 Upon Registration

Upon completing registration, teams and their Supervisors will be granted access to bespoke online learning material, mentoring by university students (“The Earth Prize Mentors’’), and the portal where they will submit their Registration Confirmation.

5.1.2 Registration Confirmation

By November 30th, 2021, Participants must confirm their participation in The Earth Prize by completing their (i) Student Verification Form and by submitting their (ii) Problem Definition and (iii) Team Motivation Letter. At the end of the Registration Phase, all teams who have successfully completed their registration will be invited to the Submissions Phase. More detailed information about the Registration Phase requirements can be found in The Earth Prize Participant Submission Guidelines.


5.2 Submissions Phase (1st November 2021 at 00h01 CET– 31st January 2022 at 23h59 CET)

During the Submissions Phase, students will continue to have access to the online learning material and mentoring by university students. At the end of the Submissions Phase, teams will submit their (i) Fresh Idea Canvas; and their (ii) Fresh Idea. More detailed information about the Submissions Phase requirements can be found in the The Earth Prize Participant Submission Guidelines.

5.2.1 At the end of the Submissions Phase

Each team’s submission will be reviewed initially by The Earth Foundation team, and subsequently by The Earth Prize Adjudicating Panel, based upon internal evaluation criteria and scoring rubrics. All teams who have successfully submitted their Fresh Idea will be automatically invited to be part of The Earth Foundation Alumni Association.

5.2.2 The Earth Prize Scholars Announcement (as of 1st Feb. though to 6th Feb. 2022)

All Participants whose submissions have reached outstanding standards will be recognized with The Earth Prize Scholars distinction.

5.2.3 After the Scholars Distinction Announcement (6th February - 13th February 2022)

The Adjudicating Panel will select the top ten (10) teams from The Earth Prize Scholars pool to be recognized as The Earth Prize Finalists.


5.4 Finalists Phase: Social Media Engagement Campaign and Final Presentations (14th February - 11th March 2022)

The ten (10) best teams, as selected by the Adjudicating Panel out of The Earth Prize Scholars pool, will be invited onto the Finalists Phase of The Earth Prize. During this phase, they will be asked to work on the following elements: i) Final Idea Canvas, (ii) Final Idea, (iii) Video, and (iv) Presentation of the Final Idea to the Adjudicating Panel. These elements will be presented to, and discussed with, the Adjudicating Panel in a final live presentation, which will include a live Q&A session. Additionally, Finalists will work on a Social Media Engagement Campaign to drive interest in their project. More detailed information about the Finalists Phase requirements can be found in the Participant Submission Guidelines.

5.4.1 At the end of the Finalists Phase

During The Earth Prize Ceremony, The Adjudicating Panel will announce The Earth Prize Winner and three (3) The Earth Prize Runners-up. During the ceremony, The Earth Prize Mentor and Educator of the Year will also be announced.


6. Scoring

6.1 Registration Phase

All registered teams who have successfully completed their Student Verification Form, Problem Definition, and Team Motivation Statement will be automatically invited to the Submissions Phase.


6.2 Submissions Phase

All successfully submitted Fresh Idea Canvas and Fresh Ideas will be evaluated according to the criteria stipulated by The Earth Foundation. Teams whose submissions have reached outstanding standards according to these criteria, as determined by The Earth Foundation team, will be recognized as The Earth Prize Scholars.


6.3 Finalists Phase

The top ten (10) submissions will be evaluated on each of the following elements separately: Final Idea Canvas (ii) Final Idea, (iii) Video, (iv) Presentation of the Final Idea to the Adjudicating Panel, and (v) Q&A session. As determined by the Adjudicating Panel, the best Final Idea will be recognized as The Earth Prize Winner. The Adjudicating Panel will select three (3) additional Final Ideas to be recognized as The Earth Prize Runners-up. These recognitions will be announced in The Earth Prize Ceremony on Saturday, March 26th, 2022. The Adjudicating Panel will choose The Earth Prize Winner and The Earth Prize Runners-up without establishing the classification of the other finalists. In case of a tie, the Adjudicating Panel will resort to the evaluation of the team’s Social Media Engagement Campaign.


7. Prizes and Recognition

7.1 At the end of the Registration Phase

All teams that have successfully registered for the competition are invited to participate in the Submissions Phase of The Earth Prize. They will be recognized as “The Earth Prize Participants”.


7.2 The Earth Prize Scholars Announcement

All Participants whose Fresh Ideas have reached outstanding standards as determined by the Adjudicating Panel will be recognized as “The Earth Prize Scholars”. Each Participant will receive a special certificate from The Earth Prize.


7.3 During the Finalists Phase

The top ten (10) teams will be recognized as “The Earth Prize Finalists” and invited to the Finalists Phase of The Earth Prize. Each member of these the Finalists teams will receive a special certificate from The Earth Prize.


7.4 At the end of the Finalists Phase

  • Winner: One team will be recognized as “The Earth Prize Winner” and awarded with a USD 100,000 prize. Fifty percent (50%) of the prize will be awarded to the team’s school to be used in a project focusing on environmental sustainability, and fifty percent (50%) as an educational scholarship grant to be split evenly amongst the team members.
  • Runners-up: Three (3) teams will be recognized as “The Earth Prize Runner-up” whose schools will be awarded with a USD 25,000 prize each.
  • The Earth Prize Educator of the Year: One prize of USD 12,500 will be awarded to The Earth Prize Educator of the Year.
  • The Earth Prize Mentor of the Year: One prize of USD 12,500 will be awarded to The Earth Prize Mentor of the Year.
  • Additional Distinctions: The Earth Foundation reserves the right to introduce additional distinctions (it could be either with a cash prize or without it) to recognize and highlight particularly outstanding qualities of the Final Ideas presented, as well as the Participants themselves, such as the “Best Presentation”, “The Adjudicating Panel’s Award”, etc. Information about additional distinctions will be provided at The Earth Prize Ceremony.
  • The Adjudicating Panel reserves the right not to grant The Earth Prize if it considers that there are no qualified Final Ideas.

7.5 Payment of Prizes

The payment of the prize monies is detailed in, and conditional to, the stipulations set forth in The Earth Prize Terms and Conditions.


7.6 Contingency clause for the Winner and Runners-up

Participants recognized with The Earth Prize Winner and Runner-up awards must comply with these Official Rules, The Earth Prize Terms and Conditions and The Earth Prize Code of Conduct. Winning is contingent upon fulfilling all requirements.


8. Publicity

Except for where prohibited, Participants in The Earth Prize competition will be required to consent to The Earth Foundation’s and its sponsors’ use of the winning Participants’ or Runners’-up names, likeness, voice, opinions, country of residence for promotional purposes in any media without (delete:further) payment or consideration.


9. General Conditions

The Earth Foundation and or its sponsors reserve the right, in their sole discretion, to cancel, modify, or suspend The Earth Prize and any of these Official Rules for any reason deemed legitimate which may include, but are not limited to virus or bugs, unauthorized human intervention, technical failures, or any factor beyond The Earth Foundation’s reasonable control which corrupts the administration, security, fairness, integrity, or proper operation of The Earth Prize. In such an event, The Earth Foundation reserves the right to award The Earth Prize among the eligible entries received up to the time of impairment. The Earth Foundation reserves the right, in its sole discretion, to disqualify any individual it finds to be tampering with the entry process or the operation of The Earth Prize, or to be acting in violation of these Official Rules or any other promotion or in an unsportsmanship like or disruptive manner (see The Earth Prize Code of Conduct). Any attempt by any person to deliberately damage The Earth Prize’s website or undermine the legitimate operation of The Earth Prize may be in violation of criminal and civil laws, and should such an attempt be made, The Earth Foundation and its sponsors reserve the right to seek damages from any such person to the fullest extent permitted by the law. The Earth Foundation’s failure to enforce any term of these Official Rules shall not constitute a waiver of any right or remedy.


10. Protection of Personal Data

For the duration of the competition, all Personal Data processed by The Earth Foundation and or its affiliates or providers will remain under The Earth Foundation’s control. The provider shall abide by all of The Earth Foundation’s instructions on the processing of the Personal Data.


10.1 Transfer of Control over Personal Data

In the case, during The Earth Prize competition, certain Personal Data will be transferred from The Earth Foundation’s control to an affiliate’s control, the affiliate warrants and undertakes that:

  • It will provide The Earth Foundation with the description of the data processing purposes, which shall indicate the purpose of processing, categories of data, data subjects impacted, and recipients of the data;
  • It will implement appropriate measures to protect the Personal Data;
  • It will not disclose or transfer control over Personal Data to a third party located in any country that is not recognized as providing an adequate level of protection by the country of origin of the Personal Data, unless in accordance with the applicable data protection laws and with appropriate data transfer tools.
  • Any person acting under an affiliate’s authority, including its third parties processing Personal Data on its behalf, shall be obligated to process the Personal Data only on the instruction of The Earth Foundation, except in the case these persons are authorized or required by law or regulation to have access to the Personal Data.

11. Code of Conduct

All Participants, Mentors, and Supervisors agree to comply with The Earth Prize Code of Conduct. Failure to act in strict compliance with the Code of Conduct permits The Earth Foundation in its sole discretion to disqualify, expel and ban any Participant, Mentor, or Supervisor from the competition.


12. Limitations of Liability

The Earth Foundation is not responsible for any (i) incorrect or inaccurate information, whether caused by Participants, printing errors, or by any equipment or programming associated with, or utilized in, The Earth Prize; (ii) technical failures of any kind, including, but not limited to, the malfunctions, interruptions, or disconnections in phone lines or network, hardware or software; (iii) unauthorized human intervention in any part of the entry process of The Earth Prize; (iv) technical or human error which may occur in the administration of The Earth Prize or the processing of the Participants; (v) undeliverable or damaged electronic mail; or (vi) any injury or damage to persons or property, including, but not limited to, Participants’ computers, which may be caused, directly or indirectly, in whole, or in part, from Participants’ participation in The Earth Prize, receipt, possession or use or misuse of any Prize, or from downloading any material from The Earth Foundation or any other sponsor’s website(s), regardless of whether the material was prepared by The Earth Foundation, any of its sponsors or a third party, and regardless of whether the material is connected to a sponsor’s website by a hyperlink. If, for any reason, a Participant’s submission is confirmed to have been erroneously deleted, lost, or otherwise destroyed, or corrupted, the Participant’s sole remedy is another submission.


13. The Earth Foundation Errors

The Earth Foundation and its entities and advertising and promotion agencies assume no liability and are not responsible for, and the Participants hereby forever waive any rights to any claim in connection with, errors and or ambiguity in: (a) The Earth Prize; (b) any related advertising or promotions of The Earth Prize; and or (c) these Official Rules. In the event of any ambiguity(ies) or error(s) in these Official Rules, The Earth Foundation reserves the right to modify these Official Rules for clarification purposes or to correct any such error(s) without materially affecting the Terms and Conditions of The Earth Prize.


14. Winner List

Winner List requests will only be accepted after the The Earth Prize Winner and Runners-up have been officially announced by The Earth Foundation. For the Winner List, send an email with the subject line: “The Earth Prize, Winner List Request” to info@theearthprize.org.


15. Petitioning

15.1 Registration Phase

Teams may petition for a second review of their registration and preliminary submission ONLY if they were disqualified from moving on to the Submissions Phase due to an eligibility issue that the team believes was a mistake.


15.2 Submissions Phase

The review of the Adjudicating Panel is final. No petitions for additional review are allowed.


15.3 Scholar Distinction Announcement

The review of the Adjudicating Panel is final. No petitions for additional review are allowed.


15.4 Finalists Phase

The review of the Adjudicating Panel is final. No petitions for additional review are allowed.


16. Disqualification

The Earth Foundation reserves the right to disqualify and (delete: or) ban from future participation in The Earth Prize competition any Participant, Team, Mentor, or Supervisor who fails to comply with The Earth Prize Code of Conduct. The Earth Foundation also reserves the right to disqualify and (delete: or) ban from future participation in The Earth Prize competition any Participant, Team, Mentor, or Supervisor on any other grounds and without prior notice. The Earth Foundation also reserves the right to refuse the prize money to any individual, team, or school who will have been suspected of, or caught for, violations to The Earth Prize Code of Conduct or any of The Earth Prize Official Rules.


17. Media

17.1 Recognition and Marketing Rights

  • All teams that have successfully registered for The Earth Prize have the right to recognize and promote themselves as “The Earth Prize Participants”. (delete: in keeping with The Earth Prize Official Rules.
  • All teams awarded The Earth Prize Scholar distinction have the right to recognize and promote themselves as “The Earth Prize Scholars”.
  • All teams invited to the Finalists Phase of the prize have the right to recognize and promote themselves as “The Earth Prize Finalists”.
  • All teams receiving either a winner or runner-up prize have the right to recognize and promote themselves as “The Earth Prize Winners” or “The Earth Prize Runners-up”.

17.2 Media Rights and Data Access

At any time, a Participant can refuse to permit The Earth Foundation to collect further Personal Data in association with The Earth Prize and can request that The Earth Foundation delete from its records the Personal Data it has collected in connection with The Earth Prize. A request to delete records may lead to a withdrawal from The Earth Prize competition. A Participant can contact The Earth Foundation to request access to, change, or delete personal information by sending an email to The Earth Foundation at info@earth-foundation.org A valid request to delete personal information will be accommodated within a reasonable time. In addition to the foregoing, The Earth Foundation will exercise (delete: commercially) reasonable efforts to delete personal information belonging to the Participants when it is no longer needed for the purpose for which it was collected.

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